To prevent unauthorized access to III data, copies obtained from terminal devices must be what?

Prepare for the National Crime Information Center (NCIC) Test. Study flashcards and multiple choice questions with detailed hints and explanations. Ace your exam!

The correct response indicates that copies of information obtained from terminal devices must be afforded security to prevent unauthorized access to III (Interstate Identification Index) data. This is crucial because III data consists of sensitive information that, if accessed by those without authorization, could lead to serious privacy violations and compromise law enforcement operations.

Affording security encompasses a range of practices, such as using encryption, limiting access to authorized personnel only, and implementing strict data management protocols to ensure that any copies of the data are not at risk of being exposed or misused. By focusing on security, organizations can maintain the integrity and confidentiality of sensitive data.

Other options, while they may involve aspects of data management, do not adequately address the critical need for security when handling sensitive information. Storing data electronically, for instance, does not inherently guarantee that it is secure from unauthorized access. Making data publicly available clearly goes against the principle of protecting sensitive information, and distributing it internally does not necessarily ensure that the data is secure from breaches within the organization. Thus, the emphasis on affording security highlights the importance of robust measures to safeguard sensitive III data at all times.

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