What information should the terminal employee note on the terminal-produced printout?

Prepare for the National Crime Information Center (NCIC) Test. Study flashcards and multiple choice questions with detailed hints and explanations. Ace your exam!

The terminal employee should note how, when, and to whom the information was given because this comprehensive record is essential for accountability and tracking the dissemination of information. Documenting this information ensures that there is a clear understanding of the transaction's context, including who accessed sensitive data, the timing of the inquiry, and the manner in which the information was communicated. This level of detail is important for maintaining the integrity of the data shared and for potential audits or investigations related to its use.

The other options do not provide sufficient information to establish a complete record of the inquiry. Simply recording the time or just the individual's name and date would lack important context and could potentially lead to issues if questions arise regarding the appropriateness of data sharing. Additionally, knowing just the department making the inquiry fails to capture critical details about the exchange of information that could be relevant for transparency and compliance with regulations governing access to such data.

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